Gone are the days when organizations followed the conventional computer file approach for processing and management for applications/programs. Now, it has been replaced with Database Management System (DBMS). With DBMS, users can conveniently extract, store and modify data in the database. Some of the most common DBMS examples are flight reservation systems, automated teller machines, computerized library systems, hi-tech inventory systems, and so on.
Restricted unauthorized access: DBMS offers absolute data security. Only authorized parties can use or manipulate the data. Unscrupulous individuals will have zero access to the database. Thus, it significantly helps in avoiding breach of company’s confidential information.
Superior data accuracy: Multiple versions of the same data cause confusion. Any changes done in the data at a particular site or a specific file must be updated throughout all the sites; otherwise it will provide conflicting or incorrect information. Therefore, a properly-designed and maintained database is crucial to ensure that the data is not misleading or inconsistent.
Controlled data redundancy: DBMS assists organizations to store all the data at a common location. All authorized users can access the data from this single location. Therefore, when the records are updated, there is no need to make changes in different locations. It could be done only at a single point, thus reducing data redundancy marginally and saving unnecessarily-consumed storage space.
Enhanced data sharing: DBMS is centralized. The users who have the authority to access the data in an organization can share or manage files in the DBMS. Also, multiple users from different sites of the same setup can use or share the data at the same point of time. The data can also be shared across different application programs simultaneously.
Improved data integration: With centralized DBMS, an organization can set a standard for different applications at varied levels like departmental, national or international. This standardization of data in the database with multiple tables helps in easy retrieval and renewal of information, anytime and by anyone.
Easy access to better-quality information enables the end users to take valid, defined and timely decisions. Also, it helps organizations to implement highest standards of precision and efficiency in their business modules for steady survival in today’s constantly modifying global economy.